The Golf Association of Philadelphiaclose_icon
VOLUNTEERS

TOURNAMENT OFFICIALS

SCORING OFFICIAL

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VOLUNTEER HOURS: 11:30 a.m. to 2 p.m. (early) / 4 to 6 p.m. (late).

1. A responsible Scorer should always arrive early and be positioned in the scoring area 15 minutes prior to the completion of the first group.

2. The Official accepting scorecards should:

  • At all times remain highly visible.
  • Remind each player of his or her responsibility to accurately report his or her hole-by-hole score and of the requirement that both he or she and his or her marker verify the card.
  • Remind each player that once they have returned the scorecard and left the scoring area, the score is official and no mistakes or corrections can be made.
  • The official’s responsibility is to total each player’s score. The contestants should be asked to remain at the table until each player’s total score can be verified. If a discrepancy exists that is apparently due to addition, then ask the player if his or her hole-by-hole scores are correct. If they are correct, then the score as added stands. If they are not, then notify a GAP staff member immediately.
  • Each scorecard should be initialed by the Official to indicate that the total has been verified. All scorecards, including those marked “NC,” must be sent to the scoreboard for posting. NOTE: When an Official is required to mark a scorecard for any reason, he or she should do so with a colored marker or pen that will distinguish his or her notations from the player’s.
  • Please do your best to keep up with the number of cards being accepted. This will reduce the number of mistakes and rulings needed in the scoring area.


STARTING OFFICIAL

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VOLUNTEER HOURS: 7 to 11:30 a.m. (early) / 11:30 a.m. to 4 p.m. (late)

1. A Starter shall arrive at the facility in a timely manner (please be ready to meet with the Official in Charge at the time noted on the reminder sheet). Review the local rules for the day and discuss questions with the staff. Please be in position on the appropriate tee 15 minutes before the first tee time.

2. At the start of play, the Starting Official should:

  • Ensure that the clock on your starting tee has the official time.
  • Call the players for starting instruction 10 minutes before their scheduled tee time. Example: The 7:30 a.m. group tees off walks off the tee. At this point, you should announce, “Next on the tee is the 7:40 group of Peterson, Martin and Smith.”
  • Please stay on time but do NOT get ahead of scheduled times. Occasionally, there may be circumstances that warrant having a tee run behind schedule. If this happens, please inform the GAP staff and revise your tee sheet for the new starting times.
  • Coordinate with staff and keep them informed regarding pairing changes necessary at the starting tees (i.e. withdrawals and no shows).
  • Call the players attention to the notices on the starting table and to any local rules established for the day.
  • Distribute official scorecards so that each fellow competitor has another fellow competitor’s scorecard.
  • Remind players to count the number of clubs in their bag and to mark their ball for identification purposes.
  • Instruct the player to play away in the order listed on the starting sheet, unless otherwise instructed.
  • Mark the starter’s list with the actual time for each group (i.e. the time the first player tees off, withdrawals (WDs) and did not shows (DNSs)).
  • Please keep in mind for tournaments with two rounds in one day: Players who started on No. 1 in the morning will start on No. 10 in the afternoon, and players who started on No. 10 in the morning will start on No. 1 in the afternoon.

3. After starting responsibilities are finished, each Starter should proceed with checkpoint responsibilities and:

  • Check the time listed for each group to finish the hole and record the actual time. If a group is over time and more than 14 minutes and 59 seconds behind the group in front of them a warning must be issued.
  • Please inform the Official in Charge and all other Checkpoint Officials of any warnings given out.
  • Please inform the preceding group that the group ahead of them has been issued a warning.
  • Request the scorecards from each group that comes through your checkpoint and record those scores on the materials provided.
  • Return the scorecards to the players as quickly as possible. At no time should the players have to wait to have their scorecards returned.
  • Record scores in the handheld tablet provided by the GAP staff.


SCORECARD CHECKPOINT OFFICIAL

VOLUNTEER HOURS:  8 a.m.-12:30 p.m. (early) / 1:15-5:45 p.m. (late)

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  • Locate the Official in Charge/Staff member and pick up any prepared materials and a radio.
  • Checkpoint officials will be permitted to use a cart to get to either No. 4 green or No. 13 green.
  • Be prepared with materials:  Clip board, pencil, time synced with official starters clock, proper pace of play procedures, and evacuation plan.
  • Pick up a golf cart if one is needed to get to your checkpoint location
  • Position near exit of green as players walk to next tee; do not crowd players on green.  Avoid being in direct line of play
  • Record all missed checkpoints
  • Inform the group if they miss a checkpoint.  Also, inform the immediate following group that the group ahead missed checkpoint.
  • If group asks about their pace – give specific times. (i.e. “You finished 5 minutes ahead of schedule/You finished 4 minutes over time)
  • If group is within the minute period after the allotted time please inform all players in that group that they barely made the check-point

VOLUNTEER DRESS CODE

  • The GAP Uniform consists of khaki pants or shirts and a tournament shirt with GAP Logo.
  • You should bring appropriate clothing to cope with harsh weather (hat, sunglasses, umbrella, etc.).
    Only hats with a GAP Logo may be worn. GAP volunteer hats are available at the Golf Office and are free of charge to the volunteers.