The Golf Association of Philadelphiaclose_icon
VOLUNTEERS

TOURNAMENT OFFICIALS

SCORING OFFICIAL

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VOLUNTEER HOURS: Checkpoint times are 11:30 a.m. to 2 p.m. (early)/4 to 6 p.m. (late).

1. A responsible Scorer should always arrive early and be positioned in the scoring area 15 minutes prior to the completion of the first group.

2. The Official accepting scorecards should:

  • At all times remain highly visible.
  • Remind each player of his or her responsibility to accurately report his or her hole-by-hole score and of the requirement that both he or she and his or her marker sign the card.
  • Remind each player that once they have returned the scorecard and left the scoring area, the score is official and no mistakes or corrections can be made.
  • The official’s responsibility is to total each player’s score. The contestants should be asked to remain at the table until each player’s total score can be verified. If a discrepancy exists that is apparently due to addition, then ask the player if his or her hole-by-hole scores are correct. If they are correct, then the score as added stands. If they are not, then notify a GAP staff member immediately.
  • Each scorecard should be initialed by the Official to indicate that the total has been verified. All scorecards, including those marked “NC,” must be sent to the scoreboard for posting. NOTE: When an Official is required to mark a scorecard for any reason, he or she should do so with a colored marker or pen that will distinguish his or her notations from the player’s.
  • Record finishing times and scores, including NCs, on a master pairing sheet and give to the GAP Staff at the end of the round.
  • Please do your best to keep up with the number of cards being accepted. This will reduce the number of mistakes and rulings needed in the scoring area.

3. We need our Scoring Officials to be strong in their knowledge of the Rules of Golf. The following are the Rules and Decisions that a Starting Official must fully understand. Please take the time to read them prior to each event that you work.

DRESS CODE

  • Rule No. 6 and all related decisions
  • Rule No. 33 and all related decisions
  • All information contained in Appendix 1
  • The GAP Uniform consists of khaki pants or shorts and a designated tournament shirt with GAP Logo.
  • You should bring appropriate clothing to cope with harsh weather (hat, sunglasses, umbrella, etc.).
  • Only hats with a GAP Logo may be worn. GAP volunteer hats are available at the Golf Office and are free of charge to volunteers.


STARTING OFFICIAL

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VOLUNTEER HOURS: Checkpoint times are 7 to 11:30 a.m. (early)/11:30 a.m. to 4 p.m. (late)

1. A Starter shall arrive at the facility in a timely manner (please be ready to meet with the Official in Charge at the time noted on the reminder sheet). Review the local rules for the day and discuss questions with the staff. Please be in position on the appropriate tee 15 minutes before the first tee time.

2. Each Starter will receive a starting kit, a three drawer box which should contain (Please check your kit to make sure that all items listed are available and inform a staff member if they are not):

  • Starter’s list of starting times
  • Copies of the local rules and hole locations
  • Scorecards and pencils
  • Scotch tape
  • Sunblock
  • Several Sharpie markers
  • GAP “Cell Phone Policy” and “Pace of Play Policy” (should be taped to starting table)
  • List of conforming golf balls and list of nonconforming clubs
  • Lightning poster

3. At the start of play, the Starting Official should:

  • Synchronize his or her watch with the Official in Charge.
  • Call the players for starting instruction 10 minutes before their scheduled tee time. Example: The 7:30 a.m. group tees off walks off the tee. At this point, you should announce, “Next on the tee is the 7:40 group of Peterson, Martin and Smith.”
  • Please stay on time but do NOT get ahead of scheduled times. Occasionally, there may be circumstances that warrant having a tee run behind schedule. If this happens, please inform the GAP staff and revise your tee sheet for the new starting times.
  • Coordinate with staff and keep them informed regarding pairing changes necessary at the starting tees (i.e. withdrawals and no shows).
  • Call the players attention to the notices on the starting table and to any local rules established for the day.
  • Distribute official scorecards so that each fellow competitor has another fellow competitor’s scorecard.
  • Remind players to count the number of clubs in their bag and to mark their ball for identification purposes.
  • Instruct the player to play away in the order listed on the starting sheet, unless otherwise instructed.
  • Mark the starter’s list with the actual time for each group (i.e. the time the first player tees off, withdrawals (WDs) and did not shows (DNSs)).
  • Please keep in mind for tournaments with two rounds in one day: Players who started on No. 1 in the morning will start on No. 10 in the afternoon, and players who started on No. 10 in the morning will start on No. 1 in the afternoon.

4. Late appearance for start of play

  • The Committee has provided that the Note to Rule 6-3 is in effect for all GAP Tournaments. The Note reads as follows: that, if the player arrives at his starting point, ready to play, within five minutes after his starting time, in absence of circumstances which warrant waiving the penalty of disqualification as provided in Rule 33-7, the penalty for failure to start on time is loss of the first hole in match play or two strokes at the first hole in stroke play instead of disqualification.
  • The determination as to whether a player has a valid excuse for being late is the sole responsibility of the Committee, and all officials must refer such matters to The Official in Charge.

5. After starting responsibilities are finished, each Starter should proceed with checkpoint responsibilities and:

  • Check the time listed for each group to finish the hole and record the actual time.
  • Request the scorecards from each group that comes through your checkpoint and record those scores on the materials provided.
  • Return the scorecards to the players as quickly as possible. At no time should the players have to wait to have their scorecards returned.
  • Radio the Official in Charge using Channel No. 1 for any group that hasn’t reached the checkpoint at the proper time or earlier. The time listed will be the time to finish the 4th and 13th holes.
  • Record scores in the handheld tablet provided by the GAP staff.

6. We need our Starting Officials to be strong in their knowledge of the Rules of Golf. The following are the Rules and Decisions that a Starting Official must fully understand. Please take the time to read them prior to each event that you work.

  • Rule No. 6 and all related decisions
  • Rule No. 33 and all related decisions
  • All information contained in Appendix 1

DRESS CODE

  • The GAP Uniform consists of khaki pants or shirts and a tournament shirt with GAP Logo.
  • You should bring appropriate clothing to cope with harsh weather (hat, sunglasses, umbrella, etc.).
  • Only hats with a GAP Logo may be worn. GAP volunteer hats are available at the Golf Office and are free of charge to the volunteers.